Privacy and Security Policy

Effective Date: 30.09.2024

The International Alliance of Compliance and Legal Advisors ("we," "us," or "our") is dedicated to protecting your privacy and ensuring the security of your personal information when you use Hammurabi GPT ("Service"). This Policy outlines our practices regarding the collection, use, disclosure, protection, and deletion of your personal data, along with your rights related to your account.

1. Information We Collect

We may collect personal information from you when you use our Service, including but not limited to:

• Contact Information: Your name, email address, and mobile number.
• Account Information: Usernames, passwords, and preferences.
• Usage Data: Information about how you use our Service, including IP address, browser type, and pages visited.

2. Purpose of Data Collection

We collect and use your personal data for the following purposes:

• Service Provision: To provide and maintain our Service, including account management and user support.
• Communication: To send you updates, newsletters, marketing materials, and respond to your inquiries.
• Analytics: To analyze usage patterns and improve our Service.

3. Legal Basis for Processing Personal Data

We process your personal data based on the following legal grounds:

• Consent: When you provide consent for specific processing activities.
• Contractual Necessity: When processing is necessary for the performance of a contract with you.
• Legal Obligations: When we are required to comply with applicable laws and regulations.

4. User Rights and Account Deletion

4.1 Right to Request Account Deletion

Users have the right to request the deletion of their user accounts at any time. This request includes the deletion of all personal data associated with their accounts.

How to Request Account Deletion

To request the deletion of your user account, please send a written request to info@iacla.org. Include the following information:

• Your full name.
• The email address associated with your account.
• A statement indicating your desire to delete your account.

4.2 User Data Deletion Process

Upon receiving your request for account deletion, we will:

• Verify Your Identity: We may require additional information to confirm your identity and ensure the request is legitimate.
• Respond Promptly: We will acknowledge your request within 30 days and complete the deletion process in a reasonable timeframe.

All personal data associated with your account will be permanently deleted from our systems, ensuring it cannot be recovered.

5. Data Retention

We do not store customer data beyond the duration of the session, which lasts one hour. Once the session ends, all user-uploaded documents, generated content, and interaction data are permanently deleted from our systems, ensuring your information remains confidential.

6. Security Measures

We take appropriate security measures to protect your personal data from unauthorized access, loss, or destruction. Our security practices include:

• Access Controls: Limiting access to personal data to authorized personnel only.
• Secure Data Transmission: Using industry-standard protocols (e.g., HTTPS) for data transmission.
• Regular Security Audits: Conducting periodic security assessments to identify and mitigate vulnerabilities.
• Incident Response Plan: Establishing a plan to promptly address any data breaches or security incidents.

While we implement excellent security measures, no system is 100% safe. In the unlikely event of a data breach that compromises your personal data, we will notify you promptly and provide information about the breach and any actions we are taking to mitigate its effects.

7. User Responsibilities

While we implement robust security measures, you also play a vital role in protecting your account and personal data. We encourage you to:

• Use Strong Passwords: Create a strong and unique password for your account, combining letters, numbers, and special characters.
• Change Passwords Regularly: Change your password periodically and avoid reusing passwords from other accounts.
• Protect Your Credentials: Do not share your account login information with anyone. If you suspect your account has been compromised, change your password immediately and contact us.
• Logout After Use: Always log out of your account after using our Service, especially when accessing it from a public or shared device.

8. Sharing Your Information

We do not sell, trade, or otherwise transfer your personal data to third parties without your consent, except as required by law or to protect our rights and safety.

9. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access: The right to request a copy of your personal data.
• Rectification: The right to request corrections to any inaccurate or incomplete personal data.
• Deletion: The right to request the deletion of your personal data.
• Data Portability: The right to request the transfer of your personal data to another service provider.

10. Liability Disclaimer

While we implement reasonable security measures, we cannot guarantee absolute security. We shall not be liable for any unauthorized access to or use of your personal data that is beyond our control. By using our Service, you acknowledge that we are not liable for any loss, damage, or claim arising from your use of the Service.

11. Cookie Policy

1. What Are Cookies?

Cookies are small text files placed on your device (computer, tablet, or mobile phone) when you visit a website. They help websites function, enhance user experience, and collect information about your browsing activities. Cookies allow us to recognize your device, store your preferences, and understand how you interact with our Website, which helps us provide a more personalized and efficient experience.

1. Types of Cookies We Use

We use various types of cookies for different purposes. The categories of cookies used on the Website are as follows:

• Essential Cookies: These cookies are necessary for the Website to function correctly. They enable basic features such as page navigation, access to secure areas, and authentication. Without these cookies, certain services or functionalities may not be available.
• Performance and Analytics Cookies: These cookies help us understand how visitors interact with our Website by collecting information about pages visited, time spent on the Website, and any error messages encountered. This data is used to improve the performance and usability of our Website.
• Functional Cookies: Functional cookies enable the Website to remember your preferences, such as language settings, region, or login information. These cookies enhance your browsing experience by providing personalized features and settings.
• Targeting and Advertising Cookies: These cookies track your browsing habits across websites and are used to deliver relevant advertisements to you. They may also be used to limit the number of times you see an ad and measure the effectiveness of advertising campaigns. These cookies may be placed by third-party advertising networks with our permission.
• Third-Party Cookies: Our Website may contain content from third-party websites or services, such as embedded videos or social media plugins, which may use their own cookies. We do not control these third-party cookies, and you should review the respective cookie policies of those providers for more information.

C. How We Use Cookies

We use cookies for the following purposes:

• To Ensure Website Functionality: Cookies enable essential functions, such as user authentication, access to secure areas, and maintaining session data.
• To Improve User Experience: Cookies help us remember your preferences, such as language and region, providing a tailored experience.
• To Analyze Website Performance: We use cookies to collect data on how users interact with the Website, allowing us to optimize its functionality and improve your experience.
• To Provide Targeted Advertising: Cookies enable us to deliver personalized advertisements based on your browsing history and preferences.

D. Managing Your Cookie Preferences

You have the right to manage or disable cookies on your device. You can do this in several ways:

• Browser Settings: Most web browsers allow you to manage or disable cookies through their settings. You can choose to block or delete cookies or set your browser to notify you when cookies are being placed on your device. Please note that disabling cookies may affect the functionality and performance of our Website.

E. Third-Party Cookies and Tracking Technologies

We may use third-party service providers, such as Google Analytics, to collect and analyze usage data on our behalf. These service providers may use cookies and similar technologies to gather information about your interactions with the Website. We do not control these third-party cookies, and their use is subject to their privacy policies. You can opt out of Google Analytics by using the Google Analytics Opt-Out Browser Add-on available at https://tools.google.com/dlpage/gaoptout.

F. How Long Are Cookies Stored?

Cookies can be classified as either "session" or "persistent" cookies:

• Session Cookies: These cookies are temporary and are deleted from your device when you close your browser. They are used to store information while you navigate the Website.
• Persistent Cookies: These cookies remain on your device for a specified period or until you manually delete them. They are used to remember your preferences and settings for future visits.

The retention period for each cookie varies and depends on its purpose. You can review the expiration date of cookies stored on your device through your browser settings.

G. Changes to Our Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in our practices, legal requirements, or the functionality of the Website. Any updates will be posted on this page, and the effective date will be revised accordingly. We encourage you to review this Cookie Policy regularly to stay informed about our use of cookies.

11. Changes to This Policy

We may revise this User Account, Data Security, and Privacy Policy at any time. Changes will be effective immediately upon posting the revised Policy on our website. Continued use of the Service after changes indicates acceptance of the new terms.

12. Contact Information

If you have any questions or concerns regarding this Policy, or wish to exercise your rights regarding your personal data, please contact us at:

Email: info@iacla.org
Phone: +44 7878 983827